QuickBooks is an advanced accounting software that provides you so many important features and tools that helps you in managing your accounts easily. With this article, we will give you an idea about the features that are available in QuickBooks single-user mode and multi-user mode. QuickBooks provides you a variety of features that can be very helpful for you in growing your business. If you want to know more about the QuickBooks software, you can get in touch with us at our toll-free QuickBooks Customer Service Phone Number +1888-380-2717.
QuickBooks company files are the most important part of QuickBooks as it saves all your financial data. QuickBooks comes with two different modes in which you can access your QuickBooks company file and that is single-user mode and multi-user mode. The number of users who can access QuickBooks company file basically depends on how much user license you have. To know more about the multi-user modes, you can get in touch with us at our toll-free QuickBooks Enterprise Support Phone Number +1888-380-2717 toll-free.
Difference Between The Features of Single And Multi-User Mode
In this article, you can get all the information about the features that are available in QuickBooks for single-user mode and multi-user mode. You can refer to the following table to know what features are available and unavailable in QuickBooks single-user or multi-user mode.
Company File Operations
| Tasks/Features | Single-user mode | Multi-user mode |
| Create Local Backup | Yes | Yes |
| Set up/Activate Online Backup | Yes | Yes |
| Create Portable Company File | Yes | No |
| Convert Company File | Yes | Yes |
| Repair File and Network Problems | Yes | Yes |
| Stop Hosting Multi-user Access | Yes | Yes |
| Disable QuickBooks Manager | No | Yes |
| Verify Data | Yes | Yes* |
| Rebuild Data | Yes | No |
| Condense Data (US only) | Yes | No |
| Update Web Services | Yes | Yes |
| Copy company file for QuickBooks Online | Yes | No |
Note: You can use the verify data utility in multi-user mode but other users won’t be able to work on the files.
Managing Lists
| Tasks/Features | Single-user mode | Multi-user mode |
| Chart of Accounts | Yes | Yes/No* |
| Items list | Yes | Yes/No* |
| Other Names list | Yes | Yes |
| Customer & Vendor Type list | Yes | Yes |
| Price Levels/Price Rules | Yes | Yes |
| Templates | Yes | Yes |
| To Do | Yes | Yes |
| Add/Edit Multiple List Entries | Yes | Yes |
When you add, edit or remove the list data, you won’t be allowed to merge data in multi-user mode.
Importing/Exporting data
| Tasks/Features | Single-user mode | Multi-user mode |
| Import Excel Files | Yes | Yes |
| Advanced Import | Yes | No |
| Import IIF | Yes | Yes* |
| Import WebConnect Files | Yes | Yes |
| Import Timer Activities | Yes | No |
| Import General Journal Entries | Yes | Yes |
| Export Lists to IIF Files | Yes | No |
| Export Addresses to Text File | Yes | Yes |
| Export Timer Lists | Yes | No |
The IIF files can be imported in QuickBooks Pro/Premier/Enterprise 2019.
Business Process/workflow
| Tasks/Features | Single-user mode | Multi-user mode |
| Custom reporting | Yes | Yes |
| Set Closing Date | Yes | No |
| Set up Budget | Yes | Yes |
| Set up Forecast | Yes | Yes |
| Cash Flow Projector | Yes | Yes |
| Use Business Plan Tool | Yes | Yes |
| Manage Fixed Assets (US only) | Yes | No |
| Enter Vehicle Mileage | Yes | Yes |
| Prepare Letters with Envelopes | Yes | Yes |
| Enter customer transactions | Yes | Yes |
| Enter Statement Charges | Yes | Yes |
| Create Statements | Yes | Yes |
| Assess Finance Charges | Yes | No* |
| Enter Time | Yes | Yes |
| Income Tracker | Yes | Yes |
| Lead Center | Yes | Yes |
| Change Item price | Yes | Yes |
| Vendor Center | Yes | Yes |
| Enter vendor transactions | Yes | Yes |
| 1099 Wizard (US only) | Yes | No |
| 1099 Report (US only) | Yes | Yes |
| Create Checks/Checks | Yes | Yes |
| Order Checks/Checks | Yes | Yes |
| Reconciliation | Yes | Yes |
| Set up Bank Feeds | Yes | Yes |
| Change Bank Feeds mode (US only) | Yes | No |
| Reports center | Yes | Yes |
| Memorized reports | Yes | Yes |
| Scheduled reports | Yes | No |
| Commented reports | Yes | Yes |
| Advanced reporting (US only) | No | Yes |
| Process multiple reports | Yes | Yes |
| QuickBooks Statement Writer | Yes | Yes |
| Combined Reports | Yes | Yes |
Multi-user mode doesn’t allow you to set up finance charges for the first time.
Accountant-related tasks
| Tasks/Features | Single-user mode | Multi-user mode |
| Create Accountant’s Copy | Yes | No |
| Save Accountant’s Copy | Yes | No |
| Send Accountant’s Copy to accountants | Yes | No |
| Send Company file, create portable file | Yes | No |
| Accounting Tools | Yes | Yes |
| Batch Delete/Void Transactions | Yes | No |
| Batch Enter Transactions | Yes | Yes |
Employee and payroll activities
| Tasks/Features | Single-user mode | Multi-user mode |
| Employee Center | Yes | Yes |
| Payroll Setup (Manual Payroll) | Yes | No |
| Pay with Direct Deposit (US only) | Yes | Yes |
Preferences
| Tasks/Features | Single-user mode | Multi-user mode |
| Accounting | Yes | Yes/No* |
| Bills | Yes | Yes/No* |
| Calendar | Yes | Yes/No* |
| Checking/Checking | Yes | Yes/No* |
| Desktop View | Yes | Yes/No* |
| Finance Charge | Yes | Yes/No* |
| General | Yes | Yes/No* |
| Integrated Applications | Yes | Yes/No* |
| Items & Inventory | Yes | Yes/No* |
| Jobs & Estimates | Yes | Yes/No* |
| Multiple Currencies | Yes | Yes/No* |
| Payments | Yes | Yes/No* |
| Payroll & Expenses | Yes | Yes/No* |
| Reminders | Yes | Yes/No* |
| Reports & Graphs | Yes | Yes/No* |
| Sales & Customers | Yes | Yes/No* |
| Sales Tax | Yes | Yes/No* |
| Search | Yes | Yes/No* |
| Send Forms | Yes | Yes/No* |
| Service Connection | Yes | Yes/No* |
| Spelling | Yes | Yes/No* |
| Tax: 1099 (US only) | Yes | Yes/No* |
| Time & Expenses | Yes | Yes/No* |
While in the Multi-user mode, you are allowed to modify the My Preferences tab not the Company Preferences.
Print/Email Tasks
| Tasks/Features | Single-user mode | Multi-user mode |
| Printer Setup | Yes | Yes |
| Print forms | Yes | Yes |
| Send forms | Yes | Yes |
| Shipping Label (US only) | Yes | Yes |
Others
| Tasks/Features | Single-user mode | Multi-user mode |
| Synchronize contacts | Yes | Yes |
| Set up QuickBooks ODBC | Yes | Yes |
| Use Register | Yes | Yes |
| Use Calculator | Yes | Yes |
| Find | Yes | Yes |
| Search | Yes | Yes |
| Customize Favorites | Yes | Yes |
| Bulk enter company business details | Yes | Yes |
| Reminders | Yes | Yes |
| Alerts Manager | Yes | Yes |
| QuickBooks Messenger | Yes | Yes |
How To Switch Between Single User Mode And Multi-User Mode?
You can choose any mode that suits you the best and you can switch to multi-user or single mode at any point of time. You can switch QuickBooks modes easily by following the below-mentioned steps:
- From the File menu of QuickBooks, take your cursor to Utilities.
- Select the Switch To Single-user Mode/Switch To Multi-user Mode from the drop-down list as required.
Note: Some key features of QuickBooks may not work like payroll and bank feeds as they only work in single-user mode.
Reach Us For Support
The article should help you in understanding the concept of single and multi-user mode. Understanding about the single and multi-user mode is important so that you can use the feature of your QuickBooks software at its best. However, sometimes you can face several issues as well while using the QuickBooks in multi-user mode as it can be a bit complex for you. In such situations, you can contact us at our toll-free QuickBooks Support Phone Number +1888-380-2717 to get an instant solution for your issues.
