Features Of QuickBooks Single-User And Multi-User Mode: Complete Guide

QuickBooks is an advanced accounting software that provides you so many important features and tools that helps you in managing your accounts easily. With this article, we will give you an idea about the features that are available in QuickBooks single-user mode and multi-user mode. QuickBooks provides you a variety of features that can be very helpful for you in growing your business. If you want to know more about the QuickBooks software, you can get in touch with us at our toll-free QuickBooks Customer Service Phone Number +1800-801-4164.

QuickBooks company files are the most important part of QuickBooks as it saves all your financial data. QuickBooks comes with two different modes in which you can access your QuickBooks company file and that is single-user mode and multi-user mode. The number of users who can access QuickBooks company file basically depends on how much user license you have. To know more about the multi-user modes, you can get in touch with us at our toll-free QuickBooks Enterprise Support Phone Number +1800-801-4164 toll-free.

Difference Between The Features of Single And Multi-User Mode

In this article, you can get all the information about the features that are available in QuickBooks for single-user mode and multi-user mode. You can refer to the following table to know what features are available and unavailable in QuickBooks single-user or multi-user mode.

Company File Operations

Tasks/Features	Single-user mode	Multi-user mode
Create Local Backup	Yes	Yes
Set up/Activate Online Backup	Yes	Yes
Create Portable Company File	Yes	No
Convert Company File	Yes	Yes
Repair File and Network Problems	Yes	Yes
Stop Hosting Multi-user Access	Yes	Yes
Disable QuickBooks Manager	No	Yes
Verify Data	Yes	Yes*
Rebuild Data	Yes	No
Condense Data (US only)	Yes	No
Update Web Services	Yes	Yes
Copy company file for QuickBooks Online	Yes	No

Note: You can use the verify data utility in multi-user mode but other users won’t be able to work on the files.

Managing Lists

Tasks/Features	Single-user mode	Multi-user mode
Chart of Accounts	Yes	Yes/No*
Items list	Yes	Yes/No*
Other Names list	Yes	Yes
Customer & Vendor Type list	Yes	Yes
Price Levels/Price Rules	Yes	Yes
Templates	Yes	Yes
To Do	Yes	Yes
Add/Edit Multiple List Entries	Yes	Yes

When you add, edit or remove the list data, you won’t be allowed to merge data in multi-user mode.

Importing/Exporting data

Tasks/Features	Single-user mode	Multi-user mode
Import Excel Files	Yes	Yes
Advanced Import	Yes	No
Import IIF	Yes	Yes*
Import WebConnect Files	Yes	Yes
Import Timer Activities	Yes	No
Import General Journal Entries	Yes	Yes
Export Lists to IIF Files	Yes	No
Export Addresses to Text File	Yes	Yes
Export Timer Lists	Yes	No

The IIF files can be imported  in QuickBooks Pro/Premier/Enterprise 2019.

Business Process/workflow

Tasks/Features	Single-user mode	Multi-user mode
Custom reporting	Yes	Yes
Set Closing Date	Yes	No
Set up Budget	Yes	Yes
Set up Forecast	Yes	Yes
Cash Flow Projector	Yes	Yes
Use Business Plan Tool	Yes	Yes
Manage Fixed Assets (US only)	Yes	No
Enter Vehicle Mileage	Yes	Yes
Prepare Letters with Envelopes	Yes	Yes
Enter customer transactions	Yes	Yes
Enter Statement Charges	Yes	Yes
Create Statements	Yes	Yes
Assess Finance Charges	Yes	No*
Enter Time	Yes	Yes
Income Tracker	Yes	Yes
Lead Center	Yes	Yes
Change Item price	Yes	Yes
Vendor Center	Yes	Yes
Enter vendor transactions	Yes	Yes
1099 Wizard (US only)	Yes	No
1099 Report (US only)	Yes	Yes
Create Checks/Checks	Yes	Yes
Order Checks/Checks	Yes	Yes
Reconciliation	Yes	Yes
Set up Bank Feeds	Yes	Yes
Change Bank Feeds mode (US only)	Yes	No
Reports center	Yes	Yes
Memorized reports	Yes	Yes
Scheduled reports	Yes	No
Commented reports	Yes	Yes
Advanced reporting (US only)	No	Yes
Process multiple reports	Yes	Yes
QuickBooks Statement Writer	Yes	Yes
Combined Reports	Yes	Yes

Multi-user mode doesn’t allow you to set up finance charges for the first time.

Accountant-related tasks

Tasks/Features	Single-user mode	Multi-user mode
Create Accountant’s Copy	Yes	No
Save Accountant’s Copy	Yes	No
Send Accountant’s Copy to accountants	Yes	No
Send Company file, create portable file	Yes	No
Accounting Tools	Yes	Yes
Batch Delete/Void Transactions	Yes	No
Batch Enter Transactions	Yes	Yes

Employee and payroll activities

Tasks/Features	Single-user mode	Multi-user mode
Employee Center	Yes	Yes
Payroll Setup (Manual Payroll)	Yes	No
Pay with Direct Deposit (US only)	Yes	Yes

Preferences

Tasks/Features	Single-user mode	Multi-user mode
Accounting	Yes	Yes/No*
Bills	Yes	Yes/No*
Calendar	Yes	Yes/No*
Checking/Checking	Yes	Yes/No*
Desktop View	Yes	Yes/No*
Finance Charge	Yes	Yes/No*
General	Yes	Yes/No*
Integrated Applications	Yes	Yes/No*
Items & Inventory	Yes	Yes/No*
Jobs & Estimates	Yes	Yes/No*
Multiple Currencies	Yes	Yes/No*
Payments	Yes	Yes/No*
Payroll & Expenses	Yes	Yes/No*
Reminders	Yes	Yes/No*
Reports & Graphs	Yes	Yes/No*
Sales & Customers	Yes	Yes/No*
Sales Tax	Yes	Yes/No*
Search	Yes	Yes/No*
Send Forms	Yes	Yes/No*
Service Connection	Yes	Yes/No*
Spelling	Yes	Yes/No*
Tax: 1099 (US only)	Yes	Yes/No*
Time & Expenses	Yes	Yes/No*

While in the Multi-user mode, you are allowed to modify the My Preferences tab not the Company Preferences.

Print/Email Tasks

Tasks/Features	Single-user mode	Multi-user mode
Printer Setup	Yes	Yes
Print forms	Yes	Yes
Send forms	Yes	Yes
Shipping Label (US only)	Yes	Yes

Others

Tasks/Features	Single-user mode	Multi-user mode
Synchronize contacts	Yes	Yes
Set up QuickBooks ODBC	Yes	Yes
Use Register	Yes	Yes
Use Calculator	Yes	Yes
Find	Yes	Yes
Search	Yes	Yes
Customize Favorites	Yes	Yes
Bulk enter company business details	Yes	Yes
Reminders	Yes	Yes
Alerts Manager	Yes	Yes
QuickBooks Messenger	Yes	Yes

How To Switch Between Single User Mode And Multi-User Mode?

You can choose any mode that suits you the best and you can switch to multi-user or single mode at any point of time. You can switch QuickBooks modes easily by following the below-mentioned steps:

• From the File menu of QuickBooks, take your cursor to Utilities.
• Select the Switch To Single-user Mode/Switch To Multi-user Mode from the drop-down list as required.

Note: Some key features of QuickBooks may not work like payroll and bank feeds as they only work in single-user mode.

Reach Us For Support

The article should help you in understanding the concept of single and multi-user mode. Understanding about the single and multi-user mode is important so that you can use the feature of your QuickBooks software at its best. However, sometimes you can face several issues as well while using the QuickBooks in multi-user mode as it can be a bit complex for you. In such situations, you can contact us at our toll-free QuickBooks Support Phone Number +1800-801-4164 to get an instant solution for your issues.