QuickBooks is an advanced accounting software that provides you so many important features and tools that helps you in managing your accounts easily. With this article, we will give you an idea about the features that are available in QuickBooks single-user mode and multi-user mode. QuickBooks provides you a variety of features that can be very helpful for you in growing your business. If you want to know more about the QuickBooks software, you can get in touch with us at our toll-free QuickBooks Customer Service Phone Number +1888-380-2717.

QuickBooks company files are the most important part of QuickBooks as it saves all your financial data. QuickBooks comes with two different modes in which you can access your QuickBooks company file and that is single-user mode and multi-user mode. The number of users who can access QuickBooks company file basically depends on how much user license you have. To know more about the multi-user modes, you can get in touch with us at our toll-free QuickBooks Enterprise Support Phone Number +1888-380-2717 toll-free.

Difference Between The Features of Single And Multi-User Mode

In this article, you can get all the information about the features that are available in QuickBooks for single-user mode and multi-user mode. You can refer to the following table to know what features are available and unavailable in QuickBooks single-user or multi-user mode.

Company File Operations

Tasks/Features Single-user mode Multi-user mode
Create Local Backup Yes Yes
Set up/Activate Online Backup Yes Yes
Create Portable Company File Yes No
Convert Company File Yes Yes
Repair File and Network Problems Yes Yes
Stop Hosting Multi-user Access Yes Yes
Disable QuickBooks Manager No Yes
Verify Data Yes Yes*
Rebuild Data Yes No
Condense Data (US only) Yes No
Update Web Services Yes Yes
Copy company file for QuickBooks Online Yes No

Note: You can use the verify data utility in multi-user mode but other users won’t be able to work on the files.

Managing Lists

Tasks/Features Single-user mode Multi-user mode
Chart of Accounts Yes Yes/No*
Items list Yes Yes/No*
Other Names list Yes Yes
Customer & Vendor Type list Yes Yes
Price Levels/Price Rules Yes Yes
Templates Yes Yes
To Do Yes Yes
Add/Edit Multiple List Entries Yes Yes

When you add, edit or remove the list data, you won’t be allowed to merge data in multi-user mode.

Importing/Exporting data

Tasks/Features Single-user mode Multi-user mode
Import Excel Files Yes Yes
Advanced Import Yes No
Import IIF Yes Yes*
Import WebConnect Files Yes Yes
Import Timer Activities Yes No
Import General Journal Entries Yes Yes
Export Lists to IIF Files Yes No
Export Addresses to Text File Yes Yes
Export Timer Lists Yes No

The IIF files can be imported  in QuickBooks Pro/Premier/Enterprise 2019.

Business Process/workflow

Tasks/Features Single-user mode Multi-user mode
Custom reporting Yes Yes
Set Closing Date Yes No
Set up Budget Yes Yes
Set up Forecast Yes Yes
Cash Flow Projector Yes Yes
Use Business Plan Tool Yes Yes
Manage Fixed Assets (US only) Yes No
Enter Vehicle Mileage Yes Yes
Prepare Letters with Envelopes Yes Yes
Enter customer transactions Yes Yes
Enter Statement Charges Yes Yes
Create Statements Yes Yes
Assess Finance Charges Yes No*
Enter Time Yes Yes
Income Tracker Yes Yes
Lead Center Yes Yes
Change Item price Yes Yes
Vendor Center Yes Yes
Enter vendor transactions Yes Yes
1099 Wizard (US only) Yes No
1099 Report (US only) Yes Yes
Create Checks/Checks Yes Yes
Order Checks/Checks Yes Yes
Reconciliation Yes Yes
Set up Bank Feeds Yes Yes
Change Bank Feeds mode (US only) Yes No
Reports center Yes Yes
Memorized reports Yes Yes
Scheduled reports Yes No
Commented reports Yes Yes
Advanced reporting (US only) No Yes
Process multiple reports Yes Yes
QuickBooks Statement Writer Yes Yes
Combined Reports Yes Yes

Multi-user mode doesn’t allow you to set up finance charges for the first time.

Accountant-related tasks

Tasks/Features Single-user mode Multi-user mode
Create Accountant’s Copy Yes No
Save Accountant’s Copy Yes No
Send Accountant’s Copy to accountants Yes No
Send Company file, create portable file Yes No
Accounting Tools Yes Yes
Batch Delete/Void Transactions Yes No
Batch Enter Transactions Yes Yes

Employee and payroll activities

Tasks/Features Single-user mode Multi-user mode
Employee Center Yes Yes
Payroll Setup (Manual Payroll) Yes No
Pay with Direct Deposit (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Accounting Yes Yes/No*
Bills Yes Yes/No*
Calendar Yes Yes/No*
Checking/Checking Yes Yes/No*
Desktop View Yes Yes/No*
Finance Charge Yes Yes/No*
General Yes Yes/No*
Integrated Applications Yes Yes/No*
Items & Inventory Yes Yes/No*
Jobs & Estimates Yes Yes/No*
Multiple Currencies Yes Yes/No*
Payments Yes Yes/No*
Payroll & Expenses Yes Yes/No*
Reminders Yes Yes/No*
Reports & Graphs Yes Yes/No*
Sales & Customers Yes Yes/No*
Sales Tax Yes Yes/No*
Search Yes Yes/No*
Send Forms Yes Yes/No*
Service Connection Yes Yes/No*
Spelling Yes Yes/No*
Tax: 1099 (US only) Yes Yes/No*
Time & Expenses Yes Yes/No*

While in the Multi-user mode, you are allowed to modify the My Preferences tab not the Company Preferences.

Print/Email Tasks

Tasks/Features Single-user mode Multi-user mode
Printer Setup Yes Yes
Print forms Yes Yes
Send forms Yes Yes
Shipping Label (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Synchronize contacts Yes Yes
Set up QuickBooks ODBC Yes Yes
Use Register Yes Yes
Use Calculator Yes Yes
Find Yes Yes
Search Yes Yes
Customize Favorites Yes Yes
Bulk enter company business details Yes Yes
Reminders Yes Yes
Alerts Manager Yes Yes
QuickBooks Messenger Yes Yes

How To Switch Between Single User Mode And Multi-User Mode?

You can choose any mode that suits you the best and you can switch to multi-user or single mode at any point of time. You can switch QuickBooks modes easily by following the below-mentioned steps:

  • From the File menu of QuickBooks, take your cursor to Utilities.
  • Select the Switch To Single-user Mode/Switch To Multi-user Mode from the drop-down list as required.

Note: Some key features of QuickBooks may not work like payroll and bank feeds as they only work in single-user mode.

Reach Us For Support

The article should help you in understanding the concept of single and multi-user mode. Understanding about the single and multi-user mode is important so that you can use the feature of your QuickBooks software at its best. However, sometimes you can face several issues as well while using the QuickBooks in multi-user mode as it can be a bit complex for you. In such situations, you can contact us at our toll-free QuickBooks Support Phone Number +1888-380-2717 to get an instant solution for your issues.

QuickBooks Support Phone Number

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